Share-ify allows you to share business information with your trading partners and customers so you can spend less time managing paper and more time managing your business.
Building & maintaining relationships is the key to a successful business. Share-ify allows you to connect with your customers and suppliers easier than ever before. Grow your network by managing Connections on Share-ify. This gives you the ability to not only connect with other companies (“Third Party Connections”) but even your own peer entities or remote sites (“Internal Connections”).
Once a company becomes a “Connection” you can begin sharing any number of items ranging from contact information, documents, product cards, complaints, non-compliances, specifications, audits, and much more!
Your suppliers and customers can manage their own users and contacts, thereby ensuring that you always have their most up to date information without the hassle of your team doing the work.
Contact Management is a critical element in managing your business relationships. Keep contact details, including emails, phone numbers, documents, and social media updates in one organized place so you have a comprehensive view of each relationship. Easily customize certain fields for a more personalized experience. Centralized access means your peers can add contact details for other users to obtain from the centralized address book for appropriate users.
Businesses today do not only share documents across different departments but many times across different companies such as customers or suppliers. Share-ify’s Documents feature offers you the ability to manage contracts, licenses, permits, audits, and more. Each of these can be managed by document version, expiration, and user access.
Managing documents to meet regulatory requirements is now completely automated.
The Documents feature helps businesses reduce your dependency on network file storage, email or even one person’s desktop to enable your organization to manage all files and paperwork electronically and to share with trading partners and peers. The archive feature helps keep your space neat and orderly so that only the most current version is visible for those needing access.
Share-ify’s Specifications allows you, your suppliers, and customers to now create, manage, update, and easily share your own specifications with one another. Specifications include detailed and basic formats for technical and sales specifications. All Specifications includes the following components (with only 5 fields being required for all specifications): General Information, Shelf Life, Origin & Usage, Ingredient Information, Material processing Instructions, Processing, Buyer Processing Instructions, Credence Claim Certifications, Nutrient, Allergen Sensitivity Compliance, Hazards, Analytical/Microbiological, Packaging, Special Instructions, and History. Your Product Lifecycle Management is now extremely simplified to occur in one place!
Whether you are evaluating your suppliers products or your own, share-ify offers the ability to use your specifications to create product tests and to share the results.
Whether evaluating physical, biological, or chemical hazards, now information can be collected based on your detailed specification requirements.
Marrying Specifications with COA’s can be a logistical nightmare. Now you can manage COA’s by clicking a check box on your Specifications.
Once you select a check box for a COA, it becomes required and push requests to suppliers or prompts COA production from your own operations.
All of your information is now accessible from one screen that shows product parameters and COA results with the ability to easily share with trading partners.
Work-ify is a workflow management tool that allows you to collaborate with a group of people on a project until completion.
Work-ify allows you to create a workflow and designate users and a “path of approval.”
Now you can automate follow-ups, reminders, & notifications through Work-ify to help save your time on mundane but critical functions.
Both manual and system generated workflows offer you and trading partners the ability to handle everything from product approvals, product withdrawals, or requests for missing documents.
Work-ify offers a simple way to sidestep email and use an integrated feature to prompt specific actions.
Integration to purchasing information helps provide critical supply chain data for integration to complaints, non-compliances, inspections, and traceability.
Companies can integrate to their own purchase order system or utilize Share-ify to generate purchase orders so that history can be easily viewed by suppliers or customer.
Retail Inventory Shrinkage is values at over $45B annually.
Evaluating product throughout the supply chain helps maintain product quality so that supply chain issues may be dealt with and rectified immediately.
When product arrives at your location from a trading partner, you can now evaluate the product in minutes to determine if it is acceptable according to your agreed upon terms.
It has never been easier to evaluate product.
Use your specifications to determine the inspection criteria and receive detail reports with pictures outlining the inspection results. These results can then be shared with trading partners for immediate decision making.
Share-ify offers you the ability to share forms, guidance documents and more with your customers and suppliers.
Simply upload Standard Forms, Guidelines, and Standard Operating Procedures and select the “type” of company you would like to view the information. Hit Save and now information can be shared with employees, suppliers, or customers.
The sooner trading partners know the challenges the quicker they can work to rectify them. Use Non-compliance to help outline opportunities for improvement with given deadlines and priority. Both you and trading partners can document communication and improvements for mutual agreement. This can also apply to have your customers let you know of non-compliance is removed and can now let you focus on a quick resolution with facts in hand. Share-ify will provide data so that you can quickly focus on a resolution which will help you and your trading partners address non-compliances through root cause analysis, corrective, and preventive actions.
From source tracking all the way to point of sale, product tracking using GS1 Traceability standards is a critical element to compliance with industry and regulatory standards. Now traceability information (including lot numbers) can be received, stored, and shared with trading partners. This powerful communication method can eliminate hours if not days in product withdrawal event.
Timely communication is key to rectifying issues as they arise. Complaints allows customers and suppliers (along with intermediaries) to exchange information regarding supply chain issues so that they can be handled quickly and brought to resolution with selected priority.
Assessing risk in your supply chain can begin with informative surveys or questionnaires to your supply chain partners.
Now you can centralize first, second, and third-party audits to more easily manage a massive amount of information.
Create your own templates or use pre-defined templates to assess and evaluate risk.
Scorecarding provides valuable feedback to suppliers, who gain the valuable benefit of a third party’s experience with their organization & products.
Score Cards would be extremely important to the procurement, development, food safety and quality department for managing performance, selection of partners for increased supply of new or existing products, the removal of partners and contract prices.
Scorecarding suppliers is an important component to reinforcing company culture and values. Scorecarding can often only measure 1-2 variables from one department or be too complex to easily identify suggested improvements. Now through the Scorecards features, companies can aggregate information from multiple departments to create a 360 view of their performance with notes for suggested improvement. Scorecards are configurable based on the type of supplier or location. Quarterly and Annual Scorecarding features offer flexibility to evaluate partners individually or across their entire global relationship.
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At Share-ify we help make active efforts to ensure the accuracy of supplier information.
Our Market & Research reaches out to suppliers on an incremental basis to check the information provided and to request updates. This may mean changes due to acquisition or divestiture, employee changes, and other periodic organizational changes. Share-ify supports your company’s effort to maintain record accuracy while bringing confidentiality.
In addition, Share-ify service team members have a working knowledge of the food industry and can help provide information to your team when needed. This may be helpful to your organization as you organize your records for greatest compliance and accuracy.
A support team member will contact you with your login information within 24 hours.